CONFERENCE REGISTRATION-TERMS AND CONDITIONS
1.REGISTRATION AND PAYMENT
Submission of an online registration is regarded as a firm booking and acceptance of these terms and conditions. However, the booking will not be confirmed until full payment has been received. Payment in full must be received at time of registration and no later than 4 weeks before the date that the conference begins. In the event that full payment is not received by then, the participant will be refused entry to the conference. We accept payment via our website online. Please note that all transfer charges must be met by the sender.
The personal information supplied in connection with this booking will be held by Embrace Joy in Education Association (emJoy education) as a record of attendees and parties expressing interest. By registering for this conference, the parties concerned are agreeing that the conference organisers may use that personal information to contact them by email, direct mail, or telephone, in order to supply information relevant to this conference, or about other conferences, events and opportunities that the organisers are planning and feel may be of interest to them. The organisers may also share this information with its partners and event sponsors in order for them to contact the participants about other products and services which may be of interest to the participants. If you do not want your details to be used in this way, please contact emJoy education by letter or email to confirm this.
3.1. Any participant wishing to cancel their booking must notify emJoy education in writing. Cancellation charges will apply as follows:
-Up to 10 weeks before the event starts: 20% of the participant fee plus any bank transfer fee incurred by emJoy.
-Up to 4 weeks before the event starts: 50% of the participant fee plus any bank transfer fee incurred by emJoy
-Less than 4 weeks before the event starts: 100% of the participant fee.
-Non-arrivals are liable for 100% of the participant fee.
3.2. In the unlikely event of the programme being cancelled by the organiser, a full refund will be made. Liability will be limited to the amount of the fee paid by the participant and there will not be any additional liability to emJoy education, event hosts or any other individual associated with the event organization.
3.3. In the event that the conference cannot be held or is postponed due to events beyond the control of the conference organisers (force majeure) or due to events which are not attributable to wrongful intent or gross negligence of the conference organisers, liability will be limited to the amount of the fee paid by the participant and there will not be any additional liability to emJoy, event hosts or any other individual associated with the event organization. Under these circumstances, the conference organisers reserve the right to refund the fees paid minus a 25% admin fee plus any bank transfer fee incurred.
Substitutions may be made at any time. If you wish to substitute a participant, you must notify emJoy education in writing at the earliest opportunity and at least 24 hours before the event begins.
Embrace Joy in Education Association -Registered in Helsinki, Finland. Email: firstname.lastname@example.org –Tel:+358 (0)46 942 9310
5. CHANGES AND POSTPONEMENT
EmJoy education reserves the right to make alterations to the conference programme, venue and timings at any time. In the event of it being found necessary, for whatever reason, that the conference is being postponed or the dates being changed, the organisers shall not be liable for any expenditure, damage or loss incurred by the participant. If by re-arrangement or postponement the event can take place, the booking between the participant and the organisers shall remain in force and will be subject to the cancellation schedule above.
Views expressed by speakers, sponsors and/or exhibitors are their own. EmJoy education cannot accept liability for any advice given, or views expressed, by any speaker, sponsor and/or exhibitor at the conference or in any material provided to participants. In addition, emJoy shall not be responsible or liable for any direct or indirect loss or damage of any sort incurred as the result of the services or information provided in connection with the event.
It is the responsibility of the participant to arrange appropriate insurance cover in connection with their attendance at the conference. EmJoy education cannot be held liable for any loss, liability or damage to personal property.
8.PHOTOS & FILMING
For promotional purposes, photos and video recordings will be taken during the conference. participants who do not wish to be filmed or recorded should advise the organisers in writing prior to the event.
9.WEBSITE & LINKS
The conference and associated emJoy education websites may link to other websites and networking tools provided for the convenience of the users. The contents of these websites are maintained by their owners, for which emJoy takes no responsibility. Neither can responsibility be taken for contents of any website linking to this website.
It is the sole responsibility of the attendee to take care of his/her visa requirements. Attendees who require an entry visa must allow sufficient time for the application procedure. Attendees should contact the nearest embassy or consulate to determine the appropriate timing of their visa applications.
11.LOST NAME BADGE
The conference name badge must be worn at all times during the conference. Access to the conference venue will not be granted without the name badge issued by the conference organizer. If a participant loses, misplaces or forgets the name badge, a handling fee of EUR 50.- will be charged for a new name badge. Upon handing out a new name badge, the lost badge will become invalid.
12.FOOD & DRINK
Venue restrictions mean that participants may not bring food and drink into the venue for consumption or for any other purpose. The venue does offer 10% discount to participants on orders from the hotel bar or restaurant.
We reserve the right at all time to change, amend, add or remove any of the above terms without prior notice. If one or more of the conditions outlined in these Terms & Conditions should be or become invalid, the remaining conditions will continue to be valid and apply. These Terms & Conditions apply to all participants of this event, including speakers, sponsors and exhibitors.